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New Employees

Beginning your new position at the University of the Pacific is an exciting time with a lot to do to make your start a success.  The following checklist helps you prepare and plan and guides you through the onboarding process:

Before You Arrive

  • Confirm arrival details with supervisor
    If you have not received specific information regarding your arrival, contact your supervisor to discuss and confirm where and when you should report on your first day, make transportation and parking arrangements, and other details as necessary.
  • Employment eligibility documents
    On your first day, If you have not completed your I-9 form, you will need to complete an I-9 and provide acceptable documentation to the Office of Human Resources.  A list of acceptable documentation can be found on the last page of the form. Please complete Section 1: Employee Information on Form I-9, locate your original employment eligibility documents, and bring them with you on your first day.

On Your First Day

  • New hire forms
    • ID verification for employment (Form I-9)
      You will need to complete Section 1: Employee Information on the Form I-9 and provide acceptable documentation on your first day.  A list of acceptable documentation can be found on the last page of the form.
    • Other forms required will be sent to you before you start. If we don't have them, we'll ask you to come in to complete them.
    • Federal Tax Form (W-4)- this is done in the Payroll office
      All employees are required to complete form W-4(link is external), the Employee's Withholding Allowance Certificate.  This form allows the university to withhold the correct federal income tax from your pay.
    • Direct deposit authorization- this is done in the Payroll office
      Employees may enroll in Direct Deposit in one of two ways
      • Paper Enrollment
        Complete a "Direct Deposit Authorization" form
        Attach a voided check to the bottom of the form
        Return this form to your payroll administrator
         

Please work with your department to complete and submit your new hire forms. 

  • Employee ID card (PacificCard Office)

  • Issue office keys (University Locksmith)

  • Parking permit (Cashier's Office)

  • Discuss work rules and procedures, office protocol, dress code (who to call when sick)

  • Review timesheet, payroll deadlines, expected work hours, breaks and lunch periods (Payroll)

  • Technology services

  • Discuss relevant safety issues, emergency procedures, procedures in case of injury

You should have already receive information regarding new hire orientations. if you have not received information from Human Resources about your schedule orientations. please contact us at 209-946-2124.

  • New hire orientations is split into two parts: (Orientations are mandatory) 
    • Part I of orientation covers: 
      • Conflict of interest
      • Univeristy Policies and Procedures
      • University Benefits     **Please note that enrollment in benefits coverage is not automatic!**
        • If you are eligible for benefits, you have 31 days from date of hire to select and enroll in benefit. Submit your enrollment forms to the office of Human Resources. Employee Benefits Reveiw Session is available to assist you in selecting the most appropriate plans. you can also contact our Benefits Team for more information.
    • Part II of orientation covers:
      • Safety Training: OSHA, Public Safety, Ombuds,Technology, Staff Advisory Council

**if for some reason, you cannot attend your scheduled orientation, you must contact Human Resources to have it rescheduled.


During Your First Month

  • Attend new hire orientations
     
  • Complete benefits enrollment 
    As a new employee, you have 31 days from your date of hire to select and enroll in the health plans.  
     
  • Complete required trainings:
    • Workplace Harassment Prevention Training
      The University of the Pacific is committed to providing an environment for its students, faculty and staff free of prohibited discrimination and harassment, including sexual harassment.

      In support of that commitment, Workplace Harassment Prevention training is required for all University faculty and staff.  This training is intended to better inform faculty and staff about behaviors that constitute prohibited discrimination and sexual harassment.  It is also intended to clarify each employees' understanding of their duty to report credible information regarding incidents of prohibited discrimination, including sexual assault, partner or dating violence, and gender-based stalking.

      New employees are required to complete this training within 90 days of beginning employment.  Visit the Workplace Harassment Prevention webpage for instructions on how to complete this requirement.
    • FERPA
    • HIPAA (Required by some Departments)
    • Other Training may be required : ask your supervisor
  • Sign up for Pacific Connect through Inside Pacific
    • A new Emergency Notification System has been developed to more successfully reach students, faculty, and staff during an emergency on each of the University of Pacific campuses. Under the new system, text and voice messages will be sent to the cell phone numbers provided by students, faculty, and staff through self registration, as well as to e-mail addresses and land-line numbers. The system was installed as part of ongoing efforts to improve safety measures on campus.

      For more detailed information
      • The information you provide is strictly confidential and will not be shared with any other department or system.

  • Need additional trainings? Register here:
    • Procard - The Procard is more than just a Visa; it is one of the most widely accepted payment methods worldwide. You'll learn about policies, procedures and requirements to joining the Procard program. You'll walk away with an increased awareness to University procurement policies and will be one step closer to getting your Procard.
    • CMS 101 - The Content Management System (CMS) is the tool used for those responsible for updating the webpages for their department, division or college. In this introductory, hands-on course you will learn about the interface, how to create a new page, using the editor, moving pages and more! This course is for those users who have not interacted with CMS before or need a review of the basics.
    • Budget - This hands-on course will focus on running basic queries and reports in Banner and how to interpret the data. This course also covers how to save your reports to excel format instead of printing hardcopies and transposing the data into custom report formats. It is targeted for new employees who manage budgets or as a refresher for current budget managers. You will learn how to run a basic query, how to save a report to Excel format and how to interpret data.
    • for others offerings, please visit Learning and Development or login to Bridge using your single sign in.