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Payroll and HR

Deadline Aug. 3 to apply for Transition Assistance Plan

Jul 28, 2017

For employees who may need additional financial assistance during the transition to biweekly payroll and web-based time entry, the Transition Assistance Plan offers Vacation Cash Out and/or interest-free Transition Assistance Loan options. The deadline to apply for either or both of these options is Aug. 3. 

Funds will be disbursed for approved requests on Aug. 28 for the vacation cash out and Aug. 29 for the transition loan. Review additional information and apply using the Transition Assistance Loan request form and/or the Vacation Cash Out request form (log-in required). Payroll staff are available to assist with any questions.

The transition to biweekly payroll and web-based time entry has been ongoing since June, beginning with students and temp casual employees. Non-exempt employees transitioned in July and exempt employees as of Aug. 1. The last paper timesheet for July exempt exception reporting is due to Payroll by Aug. 4. View the Biweekly Payroll Transition Schedule (log-in required) for details on transition paychecks. 

Beginning Aug. 31, exempt employees will use the Leave Reporting feature on insidePacific for exception reporting to submit their August leave, which is due by Sept. 6. Absences will be reported by either whole or half days of leave rather than by the number of hours. (For example, 28 hours of sick leave would be reported as 3.5 days.) Information on the half-day reporting rule will be covered in the online training and will also be posted on the payroll website in September. Leave accruals will change from hours to days. Leave reporting will continue to be done on a monthly basis. Supervisors must approve exempt leave by the sixth of the following month (e.g., August leave must be approved by Sept. 6). The online training for Leave Reporting will be available mid-August.

Changes to paycheck issue dates
Again, remember that paycheck issue dates occur on different days of the month following the transition to biweekly payroll. Please review any automatic payments or deductions you have set up, including supplemental retirement contributions, and adjust as necessary. The biweekly web time entry calendar provides a schedule of pay periods and paycheck issue dates through the end of this year.

More information is available on the Web Time Entry and Biweekly Payroll SharePoint site (log-in required). 

For questions or assistance, you may contact Payroll by phone at 209.946.2158 or email, or contact your Human Resources office: 

Thank you for working through this transition to make Pacific's payroll and timekeeping systems easier and more efficient. 

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