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Payroll and HR

Transition to web time entry and biweekly payroll is underway

Jun 22, 2017

The transition to biweekly pay and web time entry has begun with students and temp casual employees transitioning to biweekly pay on June 16.

Non-exempt employees will transition to biweekly pay and web time entry on July 16 and exempt employees on Aug. 1. View the Biweekly Pay Transition Schedule for more information (log-in required). View the biweekly web time entry calendar for a schedule of pay periods through the end of the year, along with approval dates and paycheck issue dates.

Human Resources has been developing three online training modules to help Pacific employees prepare to use web time entry. Non-exempt staff are able to access "Web Time Entry for Non-Exempt Staff" online now. (You will be asked to enter your Pacificnet username and password to access the course.) This module offers step-by-step instructions, payroll deadlines, screen shots of each screen and legal requirements for time reporting. Non-exempt staff are encouraged to take advantage of this training before they begin web time entry on July 16.

The second module, "Web Time Entry for Approvers," will be available in early July. It covers pay periods and payroll deadlines, how to review and approve time and leave reporting, selecting proxies and key supervisor legal responsibilities. Supervisors and managers who will be approving timesheets are encouraged to take advantage of this training before they begin approving timesheets for non-exempt staff on July 16.

Transition Assistance Reminder
July 3 is the first deadline to apply for assistance through the Transition Assistance Program for disbursements on July 20. Employees may request an interest-free loan and/or a one-time vacation cash out. Payroll staff are available to assist you in determining the best option to meet your needs. Complete the Transition Assistance Loan request form and/or the Vacation Cash Out request form to apply.

Budget planning tools and a vacation cash-out calculator are also available to further assist employees in this process.

Note: If you have applied for transition assistance, but determine you no longer require it, you may rescind your request. Contact Linda Jeffers in Human Resources for more information at

Visit the Web-based Time Entry and Biweekly Payroll Sharepoint Site for additional information, updates and contact information.    

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