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August 26, 2014

Institutional Priorities Committee
Meeting Minutes
DeRosa University Center, Room 211
3:00 p.m. - 5:00 p.m.

Present:  Atterbury, Bates, Brouillard-Bruce, Buckley, Day, Eibeck, Fox, Fraden, Welch substitute for Gutierrez, Holland, Kleinert, Lackey, Mootz, Mullen, Pallavicini, Pappas, Staniec (Chair), Miller (Secretary)
Absent:  Wooton, Perrot
Call-in:  Lyon
Guest:  Caldwell
Call to order:
  3:00 p.m.

Welcome and Introductions
Farley Staniec asked members of the committee to introduce themselves and stated the agenda and unapproved minutes will be posted to Sakai for the membership to access and review.  Hard copies will not be provided at meetings.

Review of Charge and Orientation
Farley Staniec summarized the charge of the IPC and gave an overview of the role of the committee and the makeup of the committee members.

Who is the IPC?

  • Two students (ASUOP and graduate/professional student representatives)
  • Five faculty (including past Chair of Academic Council)
  • Five staff (two Academic Deans and one Staff Advisory Council representative)
  • President’s Cabinet (Provost and five Vice Presidents)
  • President Eibeck (ex officio: does not vote)
  • Includes representation from McGeorge School of Law and the Dugoni School of Dentistry

President Eibeck added a brief history, purpose and comparison of the complexity of the options available to the committee today.  The committee is responsible for aligning expenditures with the strategies of the University and recommending appropriate proposals to the President.  President Eibeck will bring the IPC recommendations to the Board of Regents for approval.  President Eibeck thanked committee Chair, Farley Staniec, and Vice Chair, Ken Mullen, and all the committee members for their expertise.

Review Schedule for the Year
Farley Staniec and Ken Mullen presented the schedule and agenda items to come before the Board during the academic year.

Budget Cycle: FY 16
Ken Mullen presented key terms to clarify the terminology used when discussing for-profit education funding and a summary of actions taken during each quarter in the budget cycle. The three budget models Pacific applies are:

  1. The Zero-based Model is applied to designated, restricted and agency funds along with department-generated funds.

  2. The Incremental Model is applied to current funds, funds approved by the Board of Regents, mandatory expenses, investments made on behalf of the University, and financial aid investments.

  3. The McGeorge School of Law and the Dugoni School of Dentistry apply the Responsibility Center Model.

It was noted that Endowment funds are spent conservatively to maintain strong endowment funds.

President Eibeck provided an explanation of block grants and discussed the need to send a budget memo to Cabinet Members, Deans, and other Managers of Budget Units.

Budget Assumptions and Planning Guidelines Document Review
Farley Staniec presented the draft budget memo from President Eibeck.  There was discussion regarding wording that may lead to ambiguity about extra money.  It was decided to strike this wording.  It was suggested to clarify the relation of how tuition will increase if course fees are eliminated, yet the cost to students will be a net decrease in cost of their education.  A link to central information will be added to the President’s website and also a statement that the IPC will look at the best use of incremental funds.

Future Agenda Items

  • Follow-up presentation to clarify request for SIF Technology foundational proposal for capacity funds.
  • First presentation of SIF proposal for a new Audiology program.

The next meeting of the IPC is Tuesday, September 9, 2014, 3:00-5:00 p.m.

Adjournment:  4:14 p.m.