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Office of the President
University of the Pacific
3601 Pacific Avenue
Stockton, CA 95211

December 6, 2011

Institutional Priorities Committee
Minutes of December 6, 2011
3:00pm - 5:00pm
DUC 211 A & B

Present: Gene Pearson, President Eibeck, Mary Lou Lackey, Maria Pallavicini, Patrick Cavanaugh, Lewis Gale, Chris Johnston, Bob Murta, Peg Ciccolella, Jin Gong, Peter Meyer, Susan Giraldez, Elizabeth Griego, Dan Shipp, Kelli Page, Mike Wright, Robert Brodnick, Marcus Perrot

Absent: Ted Leland, Nejat Duzgunes, Ashton Datcher

Guests: Student sitting in for Ashton Datcher, Elana Goldfoos

Call to Order:

Minutes for the November 22, 2011 meeting were approved as distributed. 

Finalize FY13/14 Budget Variables for Revenue and Expenditures:
Pearson reviewed information illustrating predicted and actual enrollments for FY11 and FY12 and freshman enrollment from 2008 to 2011 by units. A motion to accept the projected enrollment target of 925 new freshmen for FY13 was passed.

IPC then reviewed and discussed Stockton campus tuition and room & board rate recommendations which were presented to IPC. Shipp moved that IPC "accept with concern" the proposed FY13 tuition rate. Members were concerned with the impact of the tuition increase on continuing students whose scholarships and financial aid might not offset the increased tuition and fees. Motion passed.

The Financial Aid discount rate was discussed and IPC endorsed the recommendation to maintain last year's 36.2% discount rate as a target. Discussion then returned to the impact of tuition increases on current students. It was reported that $500K had been set aside for FY12 to help students impacted by changes in the Cal Grant program [new requirement to re-qualify each year]. An additional $250K was set aside to fund an Institutional Work Study Program. It was suggested that more be done to make students aware of these funds. Shipp recommended that the university develop a plan to advertise the availability of these funds to students.

IPC agreed to endorse the proposed faculty and staff merit [2%] and equity [1%] increase with a corresponding increase in benefits. IPC approved a motion to include in the FY13 budget recommendation monies to implement a request by the Staff Advisory Council to lower the TIAA-CREF participation age to 21 beginning January 1, 2013.

IPC reviewed the Mandatory Adjustments representing cost of business increases for OIT [licenses for hardware, software, networking equipment], library acquisitions, and utilities (electricity, sewer, water).

Discussion of preliminary budget allocations: Pearson reviewed the voting results from the seventeen ballots that were submitted allocating funds to FY13 Divisional and Cross-divisional budget support. He also reviewed the November 29, 2011 meeting where students, deans, faculty and staff members of IPC met to discuss Divisional and Cross-divisional requests. Shipp commented that it was a great meeting and that he appreciated the give and take between participants. Ciccolella also mentioned that it was an extremely positive meeting with very robust discussion.

Pearson reviewed the four items that received the majority of votes as well as endorsement at the November 29 meeting.  A motion to tentatively include these four requests as part of the FY13 IPC recommendation was passed.

The committee discussed in detail, the possibility of recommending allocating additional FY13 monies to address financial aid needs of continuing students. Members agreed that additional information was needed. Cavanaugh proposed having Robert Alexander and Lynn Fox come to IPC on January 10th to present a proposal for increased financial aid for continuing students.