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February 9, 2006

Academic Council Meeting
Minutes of February 9, 2006
University of the Pacific - Stockton Campus

Business: E. Typpo (a), N. Peery (p)
Conservatory: F. Rose (p), L. Wang (a)
COP: D. Borden (a), L. Christianson, (p), K. Day (p), L. Fox (p), L. Koehler (p), B. Klunk (p), A. Smith (a), B. Swagerty (p), C. Vierra (p), D. Maxwell (a)
Dental: H. Chi (a), C. Lyon (a), R. Cohan (p)
Education: Robert Oprandy (p), L. Webster (p)
Emeriti: R. DiFranco (p)
Engineering: C.W. Lee (p), M. Shami (p)
Law: W. Jones (p), G. Scully (a), G. Harris (a)
Library: R. Imhof (p)
Pharmacy: D. Abood (a), D. Fries (p), S. Bellamy (p), J. Livesey (a)
SIS: D. Keefe (p)
Students: N. Tran (p), TBD (p)
Ex-Officio: B. Gundersen (a), G. Pearson (a), D. Parker (a), T. Little (a), B. Jasti (a), F. Wiens (a), L. Itaya (a), D. Keefe (p), S. Wheeler (p), J. Sprankling (a), D. Brennan (a), J. Kenrow (a), P. Gilbertson (p), H.Trexler (a), M. Canniff (a)
Observer: J. Preisser, (a), J. Purnell (p)
Guests: Vice President for Advancement Ted Leland.

Chair Dave Fries called the meeting to order at 3:08p.m. Chair Fries welcomed new Council Members Dave Keefe, SIS representative and Bob Oprandy, Education, replacing Marilyn Draheim for the Spring 06 Semester.

1. Approval of Minutes
Motion: L. Christianson moved, L. Fox seconded to approve the minutes of December 8, 2005
Motion unanimously approved with approval that financial information recorded will be approved by Mr. Cavanaugh.

2. Introduction of Vice President for Advancement, Ted Leland
Chair Fries introduced VP for Advancement Ted Leland. Mr. Leland introduced himself and shared with Council Members some of his experiences at other institutions and future plans for the Advancement unit at Pacific.

3. Chairs report
Director of Athletics Department has acknowledged receipt of memo requesting report on gender equity in athletics, report will be presented to Council before the end of the Spring 06 semester. Follow up on the Teacher Scholar recommendations: Ad-hoc CAPD committee on faculty planning and development are being worked on, a computer program has been chosen to do course surveys, discussions are being held relative to a minimum requirement for items to go in faculty evaluations for tenure and promotion in order to get a good and consistent evaluation package from all academic units of the University.
Other ad-hoc committee consisting of 2 members from to CAPD, 2 members from FRC and one member from PRC, who would chair this ad-hoc committee of 5, to make recommendations on a faculty mentoring program and on a development of a pre-tenure development leave program. This committee is not formed yet 3 of the 5 faculty have been recommended, awaiting for FRC to provide remaining two names from their committee. The Academic Council Executive Board and PRC was charged to develop wording to go in the handbook and the guidelines for promotion and tenure relative to university service. Chair Fries commented on his attendance to the Regents meeting in San Francisco on January 18 thru 20. Tuition increased for 06/07 4.9% was approved. Discussion followed.

4. Provost Report
Provost Gilbertson informed Council that the IPC is ready to move with the first draft version of the University plan called University Rising, will be presented to all units of the university over the next 3 to 4 weeks, there will be two representatives from IPC and Rob Brodnick who will be staffing this operation. Dr. Gilbertson encouraged council members to attend the meetings. Collaboration vision teams, there are 14 active groups meeting to plan innovative cross unit programs, more information can be found on the IPC website for more information on both of these items.
Provost Gilbertson has initiated a planning group between academic and student life staff to try to integrate learning outcomes, Rob Brodnick and Assistant Provost Jean Purnell are coordinating this group. Technology panel will result in specific recommended changes; Provost Gilbertson is the contact person for this particular panel. Provost Gilbertson has asked the International Advisory Committee working with Dave Schmidt to examine creative ways of engaging us in international settings thinking out to 2015, the charge to this committee will be going out this week. Associate Provost Heather Knight brought to Provost Gilbertson two reports on Diversity Report Plan one from the Staff Council and the other from the University Diversity Committee on new directions for diversity. Provost Gilbertson has asked Assistant Provost Barb Shaw to coordinate the planning for Professional Continuation Education, specifically where administration has been looking at the opportunities that might be afforded by the building of the west wing in San Francisco, at the Dental School that could allow for a University Wide Professional Development Center that could have global outreach. All these are little constellations of planning that are going on parallel to the larger IPC Planning Process, that will feed into it more informed, thoughts and goals as we get to phase II of the planning process, which is where we begin to identify specific goals that come out of the value and commitment statements. Discussion followed.

5. 5 Year Calendar Approval
Question was riased about Monday evening class, one-third of the Monday evening classes are cancelled in Spring Semester, due to holidays. What can be done about changing the schedule so that students have this schedule are not penalized as much? Suggestions was made to have the Deans talk to the Registrar about the matter, a fair amount of programs are affected by it; Education mostly because there are many one night a week Monday classes. Maybe in the registration process indicate thru a symbol for each of those classes in those circumstances that there will be an additional class day schedule.
Motion: B. Oprandy moved K. Day seconded to approve 5 year calendar as presented to Council. Motion unanimously approved.

6. Conflict of Interest and Conflict of Commitment Policy Statement
Chair Fries presented Council with the Policy regarding Conflict of Interest and Conflict of Commitment. This would be an addition to the Faculty Handbook to section 3 - University Policies, this policy will be placed as 3.9. This item has been developed by a committee thru PRC, working in several draft forms with the university legal council and has been accepted by PRC last May 2005. This item was on the December Academic Council meeting and table to be presented again on the February 2006 meeting.
Motion: L. Christianson moved, L. Fox seconded to take item of the table and open for discussion. Motion unanimously approved. Discussion followed. Concerned was raised for the Dental School Faculty in the wording "Outside activities engage in within the time allowance of up to a maximum of one day per week (see Policy 7.6.4) does not give rise to a conflict of commitment for faculty members." This would seem to be unacceptable for 4 and 3 day/wk FT faculty at the Dental School. Discussion followed.
Motion: F. Rose moved, L. Fox seconded to approve conflict of interest and conflict of commitment policy, with editorial comment to reference the Dental School concerned and forward to all faculty for approval. Motion unanimously approved

7. Professional Relations Committee Items
ESB Faculty Evaluation Guidelines
Motion: N. Peery moved, R. Cohan seconded to accept and approve the Eberhardt School of Business Faculty Evaluation Guidelines as presented to Council. Motion unanimously approved.
ESB Faculty Governance Structure
Discussion and questions.
Motion: L. Fox moved, L. Christianson seconded to accept and approve the Eberhardt School of Business Faculty Governance Structure as presented to Council. Motion unanimously approved.

8. Rick Cohan - TIAA/CREF
Professor Cohan presented Council with answers to the questionnaire taken on the November 2005 meeting as well as other information on TIAA/CREF. Roland DiFranco request to have the Emeriti Society be kept informed of scheduled workshops hosted by Human Resources, or University Compensation Committee.

9. What's on Your Mind?
Question was raised about; How to go about obtaining funding to present research or professional development? Provost Gilbertson has recommended increasing funding to couple of units for their operating budget which could be used for providing additional support for faculty travel. Provost Gilbertson also commented on the detailed analysis that has been done of the dollar investment on faculty member travel for professional/scholarly presentations, by fte student, by fte faculty by unit. Provost offered to present this document at the next Academic Council meeting.

Question was raised about new faculty spouses and the tuition remission policy, and how to revisit this policy and try to make it more attractive to prospective new faculty. Discussion followed. University Compensation Committee will be alerted of this concern and asked that they do an analysis on how this could be a positive point to attracting excellent new faculty members.

Motion: L. Webster moved, L. Fox, seconded to adjourn. Motion unanimously approved. Meeting adjourned at 4:46p.m.

Respectfully Submitted,
Ana T. Orellana
Academic Council Secretary