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Conduct Information for Students

What is the review process?
The student conduct review process includes a meeting between the student alleged to have violated one or more policies (respondent) and a Student Conduct Review Board (SCRB) or hearing officer. The hearing officer and the SCRB are responsible for reviewing and determining responsibility for alleged violations. They are also responsible for determining and recommending sanctions. The Vice President of Student Life has final and binding authority to withdraw, defer, suspend, or confirm decisions and sanctions.

What happens if a student is found responsible?
Our approach to violations of policy related to alcohol and other drugs is designed to be proactive and educational. Students are provided with information about the effects of alcohol and other drugs during orientation sessions and programs are hosted in residence halls, by sports teams and student organizations, and by University departments throughout the academic year. Students found in violation of policy are also referred to educational and self-assessment programs such as E-Chug, E-Toke, Alcohol I, and Level II Substance Abuse Courses. Alcohol Level I and Level II Substance Abuse Courses are educational programs that help students develop a better understanding of the effects of use and misuse of alcohol and drugs. Each program is facilitated by trained instructors and provides the student an opportunity to assess their own behavior and risk for misuse or addiction. In addition to the educational interventions, any student found in violation of the Alcohol Policy three times in any one year period may be suspended from the University. Similarly, any student with violations of the drug policy while enrolled at the institution may be suspended from the University. Also, any student who is found to be manufacturing or distributing drugs or attempting to manufacture or distribute drugs on or off campus may be expelled from the University.

What further implications can a student expect from his/her documentation?
Certain violations may impact the student's future admission to graduate programs and could be requested by employers for background checks.

What records are kept after documentation?
The submission of an Incident Report Form may cause the creation of a student conduct file. If the respondent is found not responsible for the alleged charges, the student conduct file is sealed. If a student is found responsible for the charges, the file is retained for internal record-keeping purposes and for seven years after the student's graduation. If a student has additional incidents, the student conduct file may be used to provide insight in the student's behavior. Federal Family Educational Rights and Privacy Act (FERPA)

What does FERPA mean?
FERPA stands for the Family Educational Rights and Privacy Act (FERPA) of 1974 (20 U.S.C. § 1232g; 34 CFR Part 99). It is a federal law that protects the privacy of student education records. "Education records" are "those records, files documents, and other materials which 1) contain information directly related to a student; and 2) are maintained by an educational institution. (20 U.S.C. § 1232g(a)(4)(A); 34 CFR § 99.3). FERPA applies to all schools that receive funds under an applicable program of the U.S. Department of Education.

Will a parent/guardian be notified if their student is documented?
The Higher Education Reauthorization Act of 1998 (HERA) amended the Family Educational Rights and Privacy Act (FERPA) allowing colleges and universities to inform the parent or legal guardian of a student under the age of 21 who has been found in violation of the University's drug and alcohol policy. The University recognizes that the majority of our students are adults and wishes to respect the rights and privileges of that status. We also recognize that the input and involvement of parents/guardians can have a dramatic effect on the success and decision making of college students. Studies have indicated that the unhealthy use and abuse of alcohol and other drugs affects a student's grades, health, and safety. We also recognize that the use and abuse of alcohol can have negative effects on others within the community. Our mission is to provide an environment conducive to learning and the success of our students. In an effort to enlist the aid of parents in this process, the University has adopted a policy in which parents will be notified of alcohol and drug violations by a student under the age of 21.

When will the parent/guardian be notified of a violation?
Parents will receive notification of the following violations of University Policy.

  • Any second violation of the Alcohol Policy; or
  • Any first violation of the University Drug Policy; or
  • Any situation involving medical assistance due to incapacitation or suspected incapacitation; or
  • The student was cited by Public Safety in connection with a violation of the Alcohol or Drug Policy or for DUI, Public Intoxication, Minor in Possession or any other drug or alcohol-related incident resulting in arrest.

Below are links to provide further information regarding the Student Conduct Process:

  • Reporting an Incident 

    Pacific community members are encouraged to report alleged violations to the appropriate office by utilizing forms available online. To report an incident, please visit, Reporting an Incident

  • Student Conduct Review Process 

    The Student Conduct Review Process at University of the Pacific is based on best-practices at the leading universities in the country. As such, it is designed to ensure a fair, private and supportive process for victims and for students who are accused of a policy violation. The system presumes innocence until proven otherwise, though in the University setting the standard of proof to determine if a policy has been violated is different from the standard of "beyond a reasonable doubt" used in criminal cases. This helps the University maintain a safe and respectful academic environment.

  • Student Conduct Appeal Process 

    To appeal proposed sanctions, you must submit a written statement to the Director of Student Conduct and Community Standards within three days of receiving the final decision of the judicial hearing. For more information, please visit: Student Conduct Appeal Process

  • Your Rights in the Student Conduct Process 

    If you have been charged with a violation and need more information about your rights, visit: Your Rights in the Student Conduct Process

  • Student Conduct Education 

    The Office of Student Conduct and Community Standards offers many educational opportunities for student's and community members. For more information, please visit: Student Conduct Education

  • Resources for Students 

    The Office of Student Conduct and Community Standards is committed to supporting all students to be academically and civically successful. Here are some resources for students:

    • Office of Student Conduct and Community Standards: 209.946.2177
    • Public Safety: Emergency 209.946.3911
    • Public Safety: Non Emergency 209.946.2537
    • Student Victim Advocate: 209.403.0250
    • Academic Support Services: 209.946.2177
    • Writing Center: 209.932.2970
    • Tutorial Center: 209.946.2437
    • Educational Resource Center: 209.946.2458
    • Pacific Health Services: 209.946.2059
    • Women's Center of San Joaquin County
      • General: 209.941.2612
      • Domestic Violence Helpline: 209.465.4878
      • Sexual Assault Helpline: 209.465.4997