April 11, 2011
Information Strategy and Policy Committee
Minutes of April 11, 2011
3:00pm - 5:00pm
DUC 215
Present: Mary Lou Lackey, Lynn Fox, Sondra Roueny, Jim Hetrick, Cathy Dodson, Jaci Griffen, Steve Jacobson, Daniel Bender, Janice Johnson
Absent:
Staff Present: Malik Rahman, Robert Brodnick
Guests: Maria Pallavicini, Greg Mathes
Call to Order: 3:12
Minutes: Minutes from the February 17, 2011 meeting were approved.
IT Governance Model: Rahman asked the committee to review the Information Technology Governance handout that depicted the inputs of different units pertaining to a specific outcome, as well as the Information Strategy and Policy Governance Structure handout which listed all the committees that interact with ISPC. Brodnick briefly discussed the history of ISPC and how it began with 2 separate purposes: to advise the IPC on IT investments and to act as a IT policy generating body.
ISPC Policy Statement: The committee discussed the three responsibilities of the ISPC and agreed it needed clarification. The faculty handbook has become the default location for many policies and Lackey suggested leaving the ISPC policy in the handbook for now, with Academic Council as the adoptee, but with the understanding that this will likely change as the committee evolves their overall institutional policy. Pallavicini suggested that the policies that get recommended to Academic Council have a review of resources for possible implications. The council is asked to act and they should understand what the costs are and whether the resources are available within the existing budget or whether it's one that couldn't be implemented until the next budget cycle when funds could be made available.
Rahman asked the committee what would be the optimum process of prioritizing projects. He mentioned the idea of having a more open process that would allow for buy-in from around the campus. Brodnick replied that the critical part of the process is crafting the responsibilities.
Under the membership, Jacobson suggested on the line that states ASUOP President or Vice President, add "or designee."
Brodnick proposed that the committee redraft the responsibilities using the general consensus of the group today, and at the next meeting, look to either endorse or further revise them. Once a decision is made, the committee can have a discussion about membership, terms and can set a schedule for next year. The committee agreed to email him with suggestions as to the responsibilities by April 22nd.
Adjourned: 4:40pm