October 15, 2009
ISPC Meeting Minutes
October 15, 2009
Taylor Conference Room
Call to Order: 1:08 p.m.
Present: Jacobson, Bergstrom, Fox, Frederick, Gilbertson, Griffen, Hetrick, Johnson, LeGreco
Not Present: Brodnick, Denney, Yelpaala, ASUOP Representative
Guests: Molly Bechtel (guest of Steve Jacobson), Scott Christensen, Rod Cook, Rob Henderson, Peggy Kay
Minutes: The minutes from September 17th were approved.
Campus Manager Deployment Update - Discussion on Privacy/Monitoring as Raised by the Network Attached System Security Policy Appendix Material:
Rob Henderson reported that Campus Manager was deployed to staff and faculty on the Stockton campus. The port capture component has been stopped because of issues with guests logging in. Campus Manager will be deployed tomorrow at McGeorge School of Law. The guest access component will require a registration process to access the internet. The TSPs will be aware of this change, and Rod Cook will review the verification process. The wireless rollout is tentatively scheduled for October 30th, which will be communicated campus-wide. In the last TEC meeting privacy was questioned because of the Campus Manager deployment. Academic Council will receive a history of the Network Attached System Security Policy. The policy ensures that IT is not spying on employees.
Network Attached System Security Policy:
The policy was approved via email votes. The last page was taken out of the policy.
Thin Client Standardization Efforts:
There are two thin client standards, sunray and wise terminals. Rob Henderson will be analyzing the value of the standards and will report back to ISPC in the spring as to which will be used. Desktop virtualization could be a future option. Thin client may not be appropriate for faculty use, and they would not be expected to use it. The cost of desktop virtualization is high, but could become lower if discounted through cloud computing. TEC is creating a list of priorities and one is computerized lab space. Thin client technology could help with this priority.
Video Conferencing Status:
Rob Henderson discussed a proposal for a centralized model of video conferencing. There are about twenty video conferencing units across campus and there is no standard for compatibility, or maintenance. Phil expressed the need to take the project and justification to IPC. Before presenting to IPC, Rob will be conducting a three-campus AV assessment to understand how usage/transmission might be affected by varying levels of software, equipment and user knowledge.
Student Email:
McGeorge School of Law requested adding @law.pacific.edu into the Google domain name project. Due to issues it was decided not to pursue the separation of domain names between the three campuses. Rob Henderson asked the group if user@gmail.pacifc.edu should be used for all student email. The group recommended more research to find out what other institutions are using. The group discussed using another word besides gmail, which may be a good idea since the word will not have to change if Pacific switches from Google Mail in the future. Rob would like a decision as soon as possible, because the contract has to be signed. Alumni will also be affected by this change. Faculty and staff accounts might be changed at a later time. If there is not a better alternative after research, the group discussed using univ.pacific.edu.
Draft List of FY11 Budget Asks:
Larry presented the first draft priority list for FY11-FY15. The first column contained the project numbers that have documentation. The documentation will be placed on the ISPC site through insidePacific. The second column lists the priorities. The categories in the third column are M for mandatory, D for discretionary, F for future, and some are blank. The total per year does not include the bottom portion of the draft, which includes items that may be listed as faculty needs after refined by TEC. Advancement staff is mandatory because the project is not in the stage where it should be, and it is a top priority for Pacific. Larry explained why facilities expansion is mandatory. The space at March Lane will not be able accommodate if more IT staff are hired. There is adjacent space available, but it may be leased soon. Larry summarized the list of projects that are mandatory and discretionary. The academic component will be added to the mandatory and the discretionary list once it is sorted by TEC. Video surveillance is not on the list since it is now funded through Business and Finance. The six priorities that ISPC identified will be incorporated into the draft and evaluated at future meetings. Paragraphs describing the relevance of each priority will be created for a better understanding. Jaci asked about the issue of different software versions being used across the institution. This will be discussed as a recommendation at a later meeting. The draft will be discussed further at the next meeting.
Adjourned: 2:33 p.m.
The next meeting is scheduled for Thursday, November 5 at 1:00 p.m. in the Library Community Room.