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Office of the President
University of the Pacific
3601 Pacific Avenue
Stockton, CA 95211

September 17, 2009

ISPC Meeting Minutes

September 17, 2009

Library Community Room

Call to Order: 1:06 p.m.

Present: Denney, Fox, Frederick, Gilbertson, Griffen, Hetrick, Jacobson, Johnson, LeGreco, Yelpaala

Not Present: Bergstrom, Brodnick, ASUOP Representative

Guests: Scott Christensen, Rod Cook, Rob Henderson, Peggy Kay

Minutes: The minutes from September 3rd were approved.

Announcements: Phil welcomed Jim Hetrick to the meeting. He is replacing Paul Glassman as the Technology in Education Committee Chair representative.

The priorities are being reviewed by the Council of Deans, with an initiative of Pacific’s online capability for instruction. A search has begun to find an Instructional Designer.

Campus Manager Deployment Update:
Rob Henderson created a draft memo to faculty and staff regarding the Campus Manager update. 3,000 student machines were registered and approximately 200 machines were not compliant and the issues were addressed. OIT has been working with the TSP’s to test the application and is prepared to deploy Campus Manager to the wireless network, and faculty and staff workstations. OIT is requesting endorsement from ISPC to move forward starting on September 30th. OIT is working with McGeorge School of Law for deployment, and Rob confirmed that the Law School is testing the application. He will follow up on their results. The housing facilities at the Law School should be on PacificNet by the end of the year.

The Emergency Notification System is at risk because of alerts being broadcasted via desktops. There will be an addition to the memo regarding this risk. There may be a large number of personal machines that will not be compliant. OIT offers a free anti-virus tool for compliancy. Macintosh computers will be checked for updates and Linux Boxes will have to be registered for anti-virus compliance. Machines will not be locked due to non-compliance. Guest access can be accommodated through Campus Manager. These points will be added to the memo. The Campus Manager update is in accordance with the Network Security Policy and the adoption of the associated Security Standards to ensure that the network meets all legal and policy requirements. Because of the risk in wireless, ISPC endorsed the start of deployment for September 30th.

Network Attached System Security Policy:
Academic Council did not approve the Network Attached System Security Policy. Academic Council has revised the policy and ISPC has yet to approve the revised draft. The version that Larry edited with Kojo’s revisions will be sent to ISPC via email for action, along with Kojo’s draft. The group discussed the revised time-out process within the Standards. Time-outs will occur at podiums with two hours of inactivity and faculty computers will time-out after one hour of inactivity. Votes will need to be collected by October 1st to allow enough time for the policy to be on Academic Council’s agenda for the next meeting.

Remarks on the Direction of Information Technology:
Larry attended a Mid-Size Enterprise Summit recently for a non-university perspective on information technology. The trend towards virtualization is continuing. Pacific has 75 virtual servers and 6 real servers. Cost, utilization and extra floor space are some of the advantages of virtualization. Desktop virtualization is being looked into, which requires less maintenance, is less expensive and less problematic, but not every application may be compatible. Cloud computing is becoming more common and involves moving everything to providers of virtual services. Google is offering free email service to use their cloud computing. Pacific should be able to move to virtualization in a reasonable timeframe and this will cause a smooth transition to cloud computing in the future. Virtualization will help move in the direction of continuous availability. The group discussed the resources for this plan in detail. Investment towards cutting edge technology is important, but there will be significant savings that could be used to fund other priorities of technology such as basic needs. There should be a statement about continuing to make improvements in basic services as Pacific also makes investments towards leading directions in technology.

Adjourned: 2:26 p.m.

The next meeting is scheduled for Thursday, October 1 at 1:00 p.m. in the Library Community Room.