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Office of the President
University of the Pacific
3601 Pacific Avenue
Stockton, CA 95211

August 17, 2009

ISPC Meeting Minutes

August 17, 2009

Library Community Room

Call to Order: 2:04 p.m.

Present: Bergstrom, Brodnick, Denney, Fox, Frederick, Gilbertson, Glassman, Jacobson, Johnson, Yelpaala

Not Present: Griffen, LeGreco, ASUOP Representative

Guests: Scott Christensen, Rod Cook, Rob Henderson

Minutes: The minutes from July 13th were approved.

Announcements: The ISPC meeting schedule is confirmed. The meetings will be held on the first and third Thursday of the month from 1:00 – 2:30 PM.

Student Email:
There is a migration issue because of the format of different email addresses, and the issue could involve marketing. Rob Henderson will generate a document explaining whether there is a cost benefit and ease of use for all of the schools/units.

Strategic Plan for Information Technology, 2008-2015:
Rob Brodnick reviewed the modifications to the document. The graphic is the same, but on page three there are descriptive points, especially for the plan filter. The mission/vision statement is now in the front of the document with a proposed mission. There are edits to the planning assumptions and tenets. There are substantial changes to the goals and the unresolved strategies. The end result strategies will be used to generate new goals. The three unresolved strategies that wouldn’t categorize under any of the planning domains were moved into a new category, Institutional Context that Affects IT Planning and Strategy. The largest changes are the revision of the goals and the labeling of the unresolved strategies as Academic, Administrative and Infrastructure Domains. The goals may need to be rewritten after discussion. The group discussed the strategic IT goals in detail and the process to prioritize them. Phil suggested creating and sending a ballot for prioritization to the group, then to collate the results for OIT’s professional opinion of ISPC’s judgment. It is also important to know if anyone feels something is missing from the list. Larry reviewed the points of the plan filter that were added to the document and how they relate to the project list. Janice requested adding service to the values on page three since it is core to IT. Kojo mentioned adding high performance computing to the list, but it may be too narrow of an issue for the list. The strategic plan will be discussed further at the next meeting.

Refresh of Impulse:
Rob Henderson presented a memo regarding Impulse refresh with Campus Manager. Students will now be prompted to log in and be monitored for anti-virus software. While contingent on the approval of the Network Attached System Security Policy, this will start to be rolled-out to faculty and staff before September 30th. During an assessment Impulse failed and required a complete replacement and has been disabled since May. Rob is recommending installing Bradford Campus Manager. Bradford is the least intrusive and has the greatest level of flexibility between the two programs. Explanations of rollout will be communicated across campuses.

Additional Resources for Support Policy:
The cost of bandwidth is continually going down, so OIT has been increasing their internet capacities. OIT is committed to upholding the appropriate bandwidth on PacificNet. The document presented detailed the cost and future savings. Additional resources may be necessary for various units to operate servers in compliance with the standards. Also included in the document is a schedule that OIT has created to assist and mandate a server refresh for these units. This could be an IPC issue due to shifts in budgets. As these upgrades occur TSP’s will support units that are currently being supported by CSC. Compliance will be required with the policy in the time line provided in the document. The document will be modified to clarify the expenses of hiring TSP’s across units that currently do not have a TSP. Rob Henderson will revise the budget within the document to reflect a more detailed analysis.

Information Management Policy:
Rod Cook presented the Information Management Policy, which includes changes to the existing policy. The existing policy contains facts about responsibilities of Information Administrators to determine what controls should placed for information based specifically on classification. A handling matrix has been created by Rod and the Data Stewards to reflect this. This will be discussed further at the next meeting.

Adjourned: 3:40 p.m.

The next meeting is scheduled for Thursday, September 3 at 1:00 p.m. in the Library Community Room.