What to Expect

Service Commitment:

Requests will be answered within 1-2 business days of submission.

Explore: New Contract Modify Existing Contract Terminate Contract

The following sections outline key steps to follow based on request type.

NEW Contract:

Follow these steps for a new contract request has no associated contract in-force. Using Contract Templates streamlines the review & approval timeline.

1. PREREQUISITE is to ensure budget approval has already been identified prior to initiating a new request for review or creation.
2. Submit contract request to INITIATE process.
3. UPDATES will be provided as Contracts Team works with you throughout the review & approval process.
4. Contract Team will review documentation and details of request to make DETERMINATION if appropriate template and terms included in draft.
5. Contracts Team will work with requestor to DRAFT the necessary contract documents or edits identified in above steps.
6. Final draft will be ROUTED FOR REVIEW, electronically, by Contracts Team (based on agreement type) to ensure appropriate University Review.
7. Contracts office will route final contract for SIGNATURE APPROVAL or work with requestor to obtain.
8. Requestor will be NOTIFIED WHEN APPROVED to proceed with agreed upon terms, post signature approval.
9. FINAL executed contracts/agreements should be sent to contracts@lists.pacific.edu for retention purposes.

MODIFY Existing Contract:

Follow these steps to modify, append or change an existing in-force contract. Use scope of work or addendum contract templates to streamline review & approval timeline.

1. PREREQUISITE is to ensure budget approval has already been identified prior to initiating a new request for review or creation.
2. Obtain copy of ORIGINAL contract in force, you wish to append, modify or change.
3. Submit contract request to INITIATE process, along with supplemental documentation (original contract and scope/addendum).
4. UPDATES will be provided as Contracts Team works with you throughout the review & approval process.
5. Contract Team will review all documentation to make DETERMINATION if appropriate template and terms are included.
6. Contracts Team will work with requestor to DRAFT/SOLICIT the necessary contract documents or edits identified in above steps.
7. Final draft will be ROUTED FOR REVIEW, electronically, by Contracts Team (based on agreement type) to ensure appropriate University Review.
8. Contracts office will route final contract for SIGNATURE APPROVAL or work with requestor to obtain.
9. Requestor will be NOTIFIED WHEN APPROVED to proceed with agreed upon terms, post signature approval.
10. FINAL executed contracts/agreements should be sent to contracts@lists.pacific.edu for retention purposes.

TERMINATE Existing Contract:

Follow these steps to terminate an existing in-force contract.

1. Obtain copy of ORIGINAL contract in force, you wish to terminate.
2. COLLECT all pertinent details (I.e. related calls/emails sent) and documentation, if any, leading up to date.
3. INITIATE termination process, to include submitting supplemental documentation (include original contract) and/or details of request.
4. UPDATES will be provided as Contracts Team works with you throughout the termination process.
5. Contract Team will review all documentation and terms to make DETERMINATION for appropriate next steps.
6. Contracts Team will work with requestor to DRAFT/SOLICIT the necessary contract documents or edits identified in above steps.
7. Termination documentation will be ROUTED FOR REVIEW, electronically, by Contracts Team as deemed necessary.
8. Contracts office will route for any necessary SIGNATURE APPROVAL or work with requestor to obtain.
9. Requestor will be NOTIFIED WHEN COMPLETED to proceed, post signature approval.
10. FINAL executed contracts/agreements should be sent to contracts@lists.pacific.edu for retention purposes.

Submit FEEDBACK:

Your feedback is encouraged to help inform our team how we are doing and where process improvements are necessary.