What to Expect
Service Commitment:
Requests will be answered within 1-2 business days of submission.
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The following sections outline key steps to follow based on request type.
NEW Contract:
Follow these steps for a new contract request has no associated contract in-force. Using Contract Templates streamlines the review & approval timeline.
- PREREQUISITE is to ensure budget approval has already been identified prior to initiating a new request for review or creation.
- Submit contract request to INITIATE process.
- UPDATES will be provided as Contracts Team works with you throughout the review & approval process.
- Contract Team will review documentation and details of request to make DETERMINATION if appropriate template and terms included in draft.
- Contracts Team will work with requestor to DRAFT the necessary contract documents or edits identified in above steps.
- Final draft will be ROUTED FOR REVIEW, electronically, by Contracts Team (based on agreement type) to ensure appropriate University Review.
- Contracts office will route final contract for SIGNATURE APPROVAL or work with requestor to obtain.
- Requestor will be NOTIFIED WHEN APPROVED to proceed with agreed upon terms, post signature approval.
- FINAL executed contracts/agreements should be sent to contracts@lists.pacific.edu for retention purposes.
MODIFY Existing Contract:
Follow these steps to modify, append or change an existing in-force contract. Use scope of work or addendum contract templates to streamline review & approval timeline.
- PREREQUISITE is to ensure budget approval has already been identified prior to initiating a new request for review or creation.
- Obtain copy of ORIGINAL contract in force, you wish to append, modify or change.
- Submit contract request to INITIATE process, along with supplemental documentation (original contract and scope/addendum).
- UPDATES will be provided as Contracts Team works with you throughout the review & approval process.
- Contract Team will review all documentation to make DETERMINATION if appropriate template and terms are included.
- Contracts Team will work with requestor to DRAFT/SOLICIT the necessary contract documents or edits identified in above steps.
- Final draft will be ROUTED FOR REVIEW, electronically, by Contracts Team (based on agreement type) to ensure appropriate University Review.
- Contracts office will route final contract for SIGNATURE APPROVAL or work with requestor to obtain.
- Requestor will be NOTIFIED WHEN APPROVED to proceed with agreed upon terms, post signature approval.
- FINAL executed contracts/agreements should be sent to contracts@lists.pacific.edu for retention purposes.
TERMINATE Existing Contract:
Follow these steps to terminate an existing in-force contract.
- Obtain copy of ORIGINAL contract in force, you wish to terminate.
- COLLECT all pertinent details (I.e. related calls/emails sent) and documentation, if any, leading up to date.
- INITIATE termination process, to include submitting supplemental documentation (include original contract) and/or details of request.
- UPDATES will be provided as Contracts Team works with you throughout the termination process.
- Contract Team will review all documentation and terms to make DETERMINATION for appropriate next steps.
- Contracts Team will work with requestor to DRAFT/SOLICIT the necessary contract documents or edits identified in above steps.
- Termination documentation will be ROUTED FOR REVIEW, electronically, by Contracts Team as deemed necessary.
- Contracts office will route for any necessary SIGNATURE APPROVAL or work with requestor to obtain.
- Requestor will be NOTIFIED WHEN COMPLETED to proceed, post signature approval.
- FINAL executed contracts/agreements should be sent to contracts@lists.pacific.edu for retention purposes.
Submit FEEDBACK:
Your feedback is encouraged to help inform our team how we are doing and where process improvements are necessary.