• Coordinate Contract Requests
• Advise on Contractual Matters
• Provide Guidance through Negotiations
• Draft Legal Documents, Terms & Conditions
• Administer completion of Necessary Review, Legal Included
• Facilitate Timely Renewal or Termination of Contracts
• Support Reporting Requirements (Regulatory, Audit, Departmental)
• Maintain Contracts Repository of Signed Contracts
• Utilize Data to establish Master Contracts, Savings and Maximum Value
• Enforce Policy Requirements

Contracts Team Defined

The Contracts Team is comprised of University identified Core and Supplemental Reviewers and are not intended to replace existing review protocols that are currently happening at the department or campus level. The designed reviewers standardize the review process at an institutional level prior to departments executing appropriate contract signature approval in a streamlined automated system.

Review Cycle Timeline

New contract requests are processed within 1-3 days and submitted simultaneously to necessary reviewers. Estimated review by Core University Reviewers typically ranges from 3-10 days. Approvals can take up to 5-10 days depending on the Authorized signer on record. Contracts more complex in nature (i.e. Technology) or requiring Supplemental review and/or external counsel review may add significant time to this process. Tip! Plan ahead to integrate necessary time into planning prior to negotiating terms.  Consultations with appropriate subject matter experts are suggested if guidance or clarity is needed, in early stages of planning.

Core University Reviewers

	Enterprise Risk Management (ERM)  riskmanagement@pacific.edu		Pacific Technology technologycontracts@pacific.edu
	Office of General Counsel		Procurement Services Department contracts@pacific.edu (209) 946-2206

Supplemental Contract Reviewers

	Facilities, Capital Planning		PacificCard Office pacificcard@pacific.edu
	Finance, Treasury and Fiscal Services treasury@pacific.edu		Provost Office - Academic Units
	Development advancement_contracts@pacific.edu (209) 946-7336		Research & Sponsored Programs osp@pacific.edu
	Human Resources		Others - As Deemed Necessary

Additional Roles

	Authorized Approvers (By-Laws/Delegated)
	Super Users (Self-Service System, currently in Pilot)
	System Admin (Cobblestone Implementation)
	Department Reviewers (Prior to Central Entry Point)

These lists are intended as a guide and are not exhaustive. Standardized University review will be based upon contract type, risk and other variables as determined necessary through policy & software implementation to create automated workflows and approval.