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May 10, 2018

Academic Council Meeting
Library Community Room 3:00-5:00 pm   

MINUTES   
Attendance:              
Business:
P. Hilsenrath(p), J. Miles(p)              
Conservatory:
P. Shands(p), A. Miller(p)
College: A. Lenzi(p), J. Hetrick(p), C. Dobbs(p), L. Fox(p), J. Hole(p), S. King(p),  J. Becker(p), B, Swagerty (p), P. Meyer(p), S. Jensen(p), J. Lu (a)              
Dental:
S. Gupta(p), A. Gluskin(a), P. Subar(a), S. Sadowsky(a)              
Education:
L. Webster(p), M. Draheim(p)              
Emeriti:
Roland. di Franco(p)              
Engineering:
 S. Gulati(p), J. Shafer (p)              
Law:
J. Sims(p), R. Salcido(a)              
Library:
M. Maloney(a)              
PHS:
 C Peterson(p), X. Guo(p), D. Vyas(a), R. Halliwell(a)J Livesey(p)              
SIS:
S. Mathis(p)              
ASUOP:
C, Styc(p)              
Graduate Student Assoc: C. Cannon(a)
Ex-Officio:  P. Eibeck(p), H. Escalante(Ombuds)(a), M. Pallavicini(p), B. Gundersen(a), D.Kelly(Athletics)(p)
New Members: Roshanak Rahimian, PHS; Doug Weiser, COP; George Randels, COP; Emily Sackett, ASuop              
Guests:
Cindy Lyon, Mark Christiansen, Thomas Naehr, Patricia Campbell, Janet Lucas   

Call to Order at 3:06 - Chair, Jeff Becker   
Due to time constraints, Chair Becker moved the President's report to the top to the agenda.  

I.       President's Report - Pamela Eibeck
The President shared improved freshman and transfer enrollment.  The freshman discount rate is better than target but will likely increase over the summer.  Shorelight has twice the number of deposits/admissions than last year.  VP for Enrollment Management interviews are scheduled for mid-June.  She introduced the new Athletics Director Janet Lucas. The President provided a handout of a memo to her cabinet on benchmarking.  She stressed the importance of our mission and affordability.  Benchmarking will result in a report for the Board of Regents in August.   In response to an AC member's question the President clarified, the undergraduate enrollment population has been stable despite the fluctuation that occurred in fall of 2016. The strategic plan calls for a slow undergraduate increase to 4000, currently 3600-3700.  The national database of IPEDS is used to identify institutional peers based on degrees offered, undergraduate characteristics, law and health programs (Creighton Univ. and 30 others). She encourages using these peers as much as possible even though only a subset of these schools have multiple campuses.  Athletics will also use NCAA data.  An AC member pointed out that peers used previously tended to be heavy on administrators.  President Eibeck answered she has not yet seen what specific peers are being used by the units. The President confirmed Advancement/Development would report on what is raised and spent compared to national peers.  She stated our standard and aspirant peers are similar in mission, structure, enrollments, undergraduate and graduate programs. The aspirant peers are more financially robust than Pacific with larger endowments and annual budgets.  

II.      
Consent Agenda
A.   March 8, 2018 AC Minutes
B.   April 12, 2018 AC Minutes
C.   AACU Course Approval Log       
      AACU Program Approval Log
D.   AACG Course Approval Log        
      AACG Program Approval Log
Motion to approve with correction to the minutes, the action items will be revised to reflect the actual vote tallies:  

Motion Second Action
Roland di Franco Lydia Fox Passed unanimously, voice vote

 
III.      Reports                                                                                                
A.     Chairperson's Report - Jeff Becker
Chair Becker announced the session with visiting regents would be an open session at the end of the meeting.  Visiting regents include: Kevin Huber, BOR Chair; Janet Spears, Chair of BOR Academic Affairs Committee; Donald Shalvey; Mary Elizabeth Eberhardt; Charles Berolzheimer, Chair of BOR Finance and Facilities Committee.  He noted he has made a request for a meeting between the new AC Executive Board and Provost leadership in August pending confirmation by new AC Chair John Livesey and the new AC Executive Board.  Chair Becker introduced the newly elected AC members.  He acknowledged Past Chair Sharmila King's service to Academic Council.  She was presented with an award in recognition and appreciation for her years of service to Academic Council. Chair Becker noted her dedication and accessibility to faculty.  Sharmila will continue to serve on IPC and the work on the Faculty Handbook this summer.
B.     ASuop Representative Report -  Caroline Styc Caroline introduced next year's ASuop representative, Emily Sackett. 
C.     Provost's Report - Maria Pallavicini
The Provost thanked AC members for their work and making Pacific a special place.  She reported on the Dean's retreat where criteria of peer institutions for benchmarking was discussed.  Some schools have added peers.  R1 Universities will be avoided as will schools with large student populations.  Other criteria included: number of degrees awarded, selectivity, endowment, public/private, specialized accreditation and budget information.  Pacific's Deans were unsure of being able to receive and compare budget information from peers who would be able to see the information.  The Deans wanted metrics on unit enrollments, faculty, staff, operational budgets, student/faculty ratio, and student/staff ratio. The Deans have discussed the peer list their with their unit's faculty leadership and will be working with Mike Rogers in Institutional Research to obtain the data needed.  The information will be available to faculty in September.  An AC member noted units were encouraged to choose standard rather than aspirant peers which is not strategic, as it doesn't result in data gathering of where Pacific should be headed.  The Provost answered it's difficult to interpret which peers are performing well, it's an imperfect process.  The Law School used a similar process when re-envisioning.  Benchmarking is a tool to learn how to do things better.  An AC member cautioned the COP comparison would be highly interpretive complicated and the time allotted may be too restrictive.  The Provost encourage AC members to get involved in the interpretative process and there would be more opportunities for department level data gathering beyond the high level (unit) being given to the Regents.  Another AC member questioned the use of aspirant peers and the Provost agreed it was a challenging process.  

III.       Action Items
Current Members
A.  New Program - Occupational Therapy - Berit Gundersen, Cindy Lyon, Mark Christiansen, Guy McCormack Mark Christiansen, Physician Assistant Program Director introduced Guy McCormack, Interim Occupational Therapy Director; Cindy Lyon, DEN; and Berit Gundersen, VPFA.  The Occupational Therapy program location is the Sacramento campus but administratively will be under the Dugoni School of Dentistry.  Currently it is a high in demand profession and is projected to continue to grow over the next decade.  There is a transition from master's level to doctor level.   There is a need for additional programs in northern California.  The timeline for matriculation is Spring of 2021.  Curriculum is in a preliminary stage and will be developed as faculty are hired.  Doctoral-trained faculty may be a challenge but there is a bridge program to allow masters trained faculty to get their doctorate.  We feel we can be competitive for recruiting.  AC Chair Becker advised AC that Academic Affairs Committee on Graduate Studies (AACG) approved the program contingent on submittal and approval of course syllabi prior to December 2019.  AC Member from Physical Therapy related the department supports the program.  Mark confirmed that there is a robust applicant pool with a national central application service similar to Pharmacy/Physical Therapy/PA.  Admission to the program requires a bachelors degree with specific prerequisite requirements of other health programs.  Vice Provost Gundersen confirmed there is a detailed five-year budget plan that includes space renovation, furnishings, IT costs and operations that has gone to IPC for approval. The program is expected to generate revenue after the first year of course matriculation.  Early buildout is necessary for accreditation approval.  Space was considered on all three Pacific campuses.  The Sacramento location will allow for other programs and program growth.  There will be seven full time faculty, basic science faculty, clinical, staff support and the use of existing resources.   Provost Pallavicini confirmed initial faculty will be three-year contract clinical faculty. Provost Pallavicini commented that some of the SIF programs do have tenure track faculty.  An AC member wants to encourage a commitment to develop tenure track faculty. Another encouraged working closely and collaborating with Physical Therapy. Motion to approve with the condition that after three years of enrollment (fall 2024) administration will engage in formal review of transition to tenure track faculty lines:

Motion Second Action
Cathy Peterson Cynthia Dobbs Passed  23, Yes - 1, No - 2 Abstentions - 0


New Members and Continuing Members

B.  Election of Chair-elect - Sharmila King Past AC Chair Sharmila King announced the two candidates for Chair-elect and they addressed the council.  After hearing the candidates Jeff Miles was elected by majority vote.  

Current Members
C.  Shorelight Transcript Evaluations and UOPI English Language Proficiency Exam Additions - Maria Pallavicini
The Provost addressed the council on both items.  The first is a request to expand the list of English language tests for admission.  The Academic Affairs Committee on Graduate Studies (AACG) has approved the addition in order to improve flexibility for students. UOPI student admission will be approved based on criteria approved by graduate school faculty.  If not approved there will be fewer options for students and will create barriers for international students.  The Provost confirmed many of Pacific's peers use the same tests.  Motion to approve expansion of the UOPI English Language Proficiency Exam Additions:

Motion Second Action
Cathy Peterson Jeff Shafer Passed  18, Yes - 1, No - 1, Abstention


The Provost reminded AC that this item was previously voted down by AC due to conflict of interest concerns.  She referred to a system of spot-checking to ensure Shorelight is performing as needed.  She stated the advantage is Shorelight is in the countries where student recruiting is taking place, it is more student friendly and avoids a $400.00 fee of other evaluators and will streamline the process for our students.  Motion to approve allowing Shorelight to do transcript evaluations:

Motion Second Action
John Sims Roland di Franco Passed  22, Yes - 2, No


D.  Election of Academic Council Executive Board
This item was not heard or acted upon due to time constraints.  The Faculty Governance Office conducted an electronic election.  The Faculty Handbook defines the membership of the Academic Council Executive Board as follows:   5.C.1 Membership and Election The Executive Board shall consist of the Chair, Chair-Elect, Past-Chair of the Academic Council and four at-large members. The Executive Board shall be broadly representative of the entire Faculty. The six members of the Board other than the Chair shall consist of three representatives from the College of the Pacific and three representatives from professional schools.   ·       The electronic election results: Xin Guo, PHS Shelly Gulati, SOECS George Randels, COP        Scott Jensen, COP

The 2018-2019 AY Academic Council Executive Board: John Livesey, PHS Jeff Miles, ESB Jeff Becker, COP Xin Guo, PHS Shelly Gulati, SOECS George Randels, COP Scott Jensen, COP  

E.     SIS By-laws This item was not heard or acted on due to time constraints.  It will be on an early agenda in Fall 2018.

F.     FHB 7.7.1 - 7.7.6 This item was not heard or acted on due to time constraints.  It will be on an early agenda in fall 2018.

IV.    Session with Regents
Chair Becker invited the regents in attendance to join the council.  He introduced each of the regents noted in his Chair's report above.  Chair Becker explained the regents asked to visit AC after receiving the faculty Letter of Concern at the April Board of Regents meeting.  BOR Chair Kevin Huber thanked AC members and Chair Becker for allowing the regents to visit and for bringing concerns on current university issues.  Regents have heard the faculty's concerns, have a shared purpose with the faculty and have come to listen.   He confirmed the BOR is committed to shared governance and hopes to improve communication with a working committee of representatives of the faculty, administration and regents.  Chair Becker added the committee would examine if Pacific's decisions are being filtered through our mission, values and shared governance.  Many AC members expressed their thanks to the regents for visiting AC.  AC members suggested that future BOR meetings include a session between faculty, staff, students and regents without administration present to improve communication and share student's needs.  Also suggested was finding an academic to replace the only academic on the BOR leaving soon.  Regents shared their history and connections with Pacific.  A regent expressed the desire and willingness to spend more time on campus understanding the relationship between faculty and students.  Regents need faculty to be the experts on educating students and inform regents of the challenges students are facing.  Regents also want to hear faculty concerns that would affect the long-term success of the university.  BOR Chair Huber stated they will determine if cuts will be made according to the university's mission, strategic plan and shared values. Their concern is the long-term fiscal sustainability of the university and they understand a more detailed budget to the department level will be posted for FY19.  An AC member noted the speed at which the cuts must be made precludes the strategic interests of the university (retiring faculty/staff).  A regent answered that regents rejected FY19 across the board cuts.  Waiting beyond FY20 would further compound the deficit. They understand more complete information is desirable, but are asking that the available information be used to make the best decisions possible at this time.  Limited resources were cited in response to the viability of the MBA.  The regents look to the Deans and Provost for closure recommendations.  An AC member reaffirmed the need for more detailed financial information and added representation by faculty and students on the Institutional Priorities Committee (IPC) (currently administration outweighs faculty and students).  A regent acknowledged commitment to the cuts but also the need to grow the university through the Strategic Investment Plan to increase enrollments and revenues.   In response to significant budget reductions to COP in the last few years, a regent expressed commitment to a strong liberal arts university.  Recognizing some programs aren't revenue generators but are core to the mission of the University and awareness that administrative efficiencies can cover academic inefficiencies.  Key to the success of liberal arts is supporting cross-disciplinary programs.  The worth of a liberal arts degree is being questioned but the BOR is committed to being a strong liberal arts university however, the budget will change.  Faculty members of IPC noted the importance of financial transparency down to the department level, a three-year strategic plan, and knowledge of where overages and mismanagement are occurring so that they can be addressed.  In addition, a change in the membership of IPC (less administrators) is needed to promote open discussion/debate and informed decision making.  BOR Chair Huber reiterated the FY19 budget down to department level would be posted.  The new chart of accounts will be built in coordination with each department by a consultant.  President Eibeck added a chart of accounts advisory board includes faculty members.  Regents shared perceptions of their role and challenges facing the university.  They care about the University and areas of focus (School of Health and training of educators).   An AC member expressed how difficult the year has been, the disruption, morale and erosion of trust and was hopeful that things would get better.  Regents agree that values and behaviors should match to achieve success and recommended a book, "Speed of Trust".  Chair Becker thank the regents for attending.   Roland di Franco invoked an Academic Council tradition from the 1970's, and asked AC members to give AC Chair Jeff Becker a vote of thanks for excellent leadership this year.  AC members agreed and applauded the outgoing chair.   Chair Becker congratulated new Chair-elect Jeff Miles, thanked AC members for their dedication and congratulated the new AC members.   

Adjournment at 5:27 pm